You are here: 3. Creditors Ledger > 3.4. CREDITOR TRANSACTIONS Menu: Transaction Processing > 3.4.1. Creating a New Creditor Batch

Creating a New Creditor Batch

Nearly all creditor transactions – whether they be invoices, credit notes, journals, payments or other transaction types – are processed in batches. A creditor batch can contain one or multiple transactions.

Batches can be held then recalled to add new transactions. You can print a verification report for the batch to check your entries without closing the batch. When a batch is printed, it is removed from Micronet and the batch number becomes available for another batch entry.

 

Technical Tip

  • You can't view the transactions that have already been included in a batch. If you want to see those transactions, you need to print a verification report using the FILE | VERIFY option on the Creditors Transaction screen.
  • When you save a transaction in a creditor batch, the creditor's account is updated immediately whether the batch is printed or not. You can't delete the transaction. If you have made a mistake, you need to reverse the transaction with a journal entry – see "Creditor Transactions - Journals".

To create a new batch of creditor transactions:

  1. Select CREDITOR TRANSACTIONS and then select the menu option for the transactions you want to process, e.g. INVOICES or JOURNALS.

Micronet displays the Creditors Transaction screen for the selected transaction type, e.g. Creditors Transaction - Invoice or Creditors Transaction - Journal. The Creditors Transaction screen shows all current creditor batches for all transaction types as shown in the Batch Type field. You can only create batches of the batch type you have selected. For example, from the Creditors Transaction - Invoice screen, you can only create creditor invoice batches.

Creditors Transaction - Invoice

  1. To create a new batch of the selected transaction type, select FILE | NEW.

Micronet displays the Add New Batch screen.

  1. Complete the following fields:

 

Field

Value

 

Batch Id

Enter a batch ID of your choice.Typically this would be your initials and a batch number, e.g. SD03.

 

Description

Enter the batch description. Use a meaningful description in case the batch needs to be held and recalled at a later date. It is a good idea to enter the period number as part of the batch description.

The batch description prints on the Creditors Audit Report.

 

Control Total

If you want Micronet to check a control total for the batch, enter the control amount. Micronet compares this control total to the transactions entered and warns if the batch is being processed with an apparent out-of-balance total.

 

GL Period

Micronet displays the current Creditors General Ledger period. If processing last month's creditor transactions, select the previous month.

 

Payment Type

This field is only enabled for manual and automatic payment batches.

Select the payment type for all transactions in the batch. Options are:

  • No Default Cheque Printing – nothing to print
  • Cheque Only
  • Cheque Only separate Remittance
  • Cheque and Remittance – cheque printing on stationery supplied by your bank
  • Remittance Only – remittance printed on A4 paper
  • Electronic Transfer – ABA file to load into banking software for EFT payments.
  1. Select the Accept button.

Micronet displays a screen where you enter the transaction details for the selected transaction type, e.g. the Enter Creditor Invoice screen or the Enter Credit Note screen.

For more information about the different transaction types, refer to the following topics: